Race Rules and Registration Info

Nevada City’s 4th Annual
Adult Soapbox Derby

RULES ARE SUBJECT TO CHANGE AT THE DISCRETION OF THE RACE COMMITTEE.

Date: Saturday, June 21, 2014
Time: 12PM-6PM
Place: Pioneer Park (Nimrod Street, from Gracie Road to Park Avenue)

Event: An adult soapbox derby race to benefit improvements to Pioneer Park.

Contact: Rich Bodine,
Event Chairperson (ncderby@gmail.com)
Phone: 530-264-6233 cell
Website: www.ncderby.com
Facebook: www.facebook.com/ncderby

Mission: Our mission is to provide a fun event for the entire community that is family friendly and enjoyable for all ages. Our primary goal is to have fun! Our secondary goal is to raise money to benefit improvements at Pioneer Park.

What is the Park Project?  Pioneer Park is a beautiful park. Children and adults alike enjoy the recreation opportunities it offers. Our goal is to raise money to help fund additional amenities within the park. Current ideas include refurbishing barbecue areas, additional seating areas around the pool, and a multiuse (bicycling/jogging/walking) pathway within the park boundaries. Past projects include a new bocce ball court, seating areas, additional safety barricades for public events, and financial commitments towards longer term park projects. Additional ideas are welcome!

Why a soapbox derby?  Our community is filled with hills, and amazingly talented individuals. A soapbox derby is a fun event that is GREEN! It is a GRAVITY POWERED event, fueled only by the creativity and imagination of the participants!

Who can participate?  Participation will be limited to 42 teams of adults. The entry fee for each team will be $200, non-refundable and due prior to the race. Registration will take place on January 19th at Matteo’s Public in Nevada City, CA. Details will be available on the website by January 1st. After the slots are filled, a waiting list will be created. Teams will enter one of two categories, Art or Speed. Awards will be given out in each category. Each team will be assigned a number. Each team will consist of a minimum of three adults. Each vehicle will be required to have no more than two drivers, a pit crew, and at least one “volunteer”. The volunteer must arrive early and work during the entire event. With a full field of 42 vehicles, this will provide for an immediate volunteer base of at least 42 volunteers. Failure to provide a volunteer will result in disqualification.

Course Description:  The course will run down Nimrod Street from near the crest of the hill (just below the Gracie Road intersection) to the end of Nimrod Street (at the junction with Park Avenue) in Nevada City. The event will use the entire street, requiring road closure during the race. Ingress and egress for residents will be limited, but available between races on a predetermined schedule. We expect each race to last less than 3 minutes. The entire course is approximately 0.49 miles in length.

The course will consist of various sections. Bumping will not be permitted. Weapons of any kind, including Ben Hur axles will not be permitted.  Cell phones, text messaging, and alcohol do not mix with driving, and will not be tolerated. Team members will not be allowed to consume alcohol until they have been eliminated from the event.

Races will consist of either two or three vehicles at a time. Each team will run the course 3 times. Speed teams with the fastest average time will advance to the championship rounds. Championship races will again be timed, and will include the fastest 12 vehicles in the semi-finals, and the fastest 2 vehicles in the final race. The championship races will be single elimination races.

Art cars will not be timed. Their objective is to entertain, not to win a speed challenge. Art cars will compete based upon creativity and team spirit, including their own championship races.

Is speed the only objective?  No, the primary objective is FUN! This means fun for the participants and the bystanders. Teams may choose to focus on either Art or Speed. Designing something outrageous, creative, slow, fast, wacky or wild will add both entertainment and amusement to the race. The competition is designed to bring out the competitive instinct in all team members, during the design and construction stages as well as on race day! As we tell our kids….please “do your best”!

How will the course be staffed?  Each team will provide at least one volunteer to man the race. Additionally, local service organizations will be asked to participate by assisting with the course management duties. Organizers welcome the support of volunteers within our community.

How will the fundraising opportunities work?  Teams entering the race can solicit sponsors for their vehicle. Groups can apply to act as vendors during the event. Race sponsorships will be available as well. The goal will be for this to be an opportunity for local groups to help their own causes, and to help fund the Park Project. Contact event organizers (ncderby@gmail.com) regarding sponsorship.

Will there be food and beverage vendors?  Yes. Community groups and others wishing to become vendors during the race will need to submit applications. These groups may include Scouts, Little League, school groups or other non-profit groups in the community. Other (for-profit) vendors will also be given the opportunity to participate). Each vendor will be required to pay a fee and donate a substantial percentage of their profits towards this year’s beneficiary, the fund to improve Pioneer Park.

Will alcohol be permitted?  Yes. Organizers are planning for a “beer garden” area to be established along a portion of the course. This area will be staffed by the Nevada City Chamber of Commerce. This will allow for the sales of beer and wine only. No hard liquor will be permitted. Profits will be shared with the Parks Project. This is not a BYOB event.

Safety:  We would like this to be an accident free and fun event. It is the responsibility of all team captains to insure that their teams race in a controlled and safe manner, for the entire length of the event. If any vehicle is determined by the race staff to be unsafe, it may be disqualified from the race without refund. If any team is acting in an unsafe manner, they too may be disqualified at the discretion of the race organizers. Medical personnel will be on duty to provide assistance if needed.

NEVADA CITY ADULT SOAPBOX DERBY:  RACE RULES

  • Speed vehicles may not weigh more than 500 pounds, including drivers.  Art vehicles may not exceed 700 pounds, including drivers. No more than two people may ride on a vehicle at any time. All ballast, excepting driver and passengers must be adequately secured in place.  No automobile frames and axles will be permitted.
  • Teams will be required to submit a sketch along with a brief description of their planned vehicle. Failure to submit a sketch and full payment within two weeks of Registration may result in forfeiture of your team’s entry.
  • Each vehicle must have a minimum of three wheels in contact with the track. Skateboards, luge boards or similar and their wheels will not be permitted.
  • Each car must have functional brakes. (No Fred Flintstone style brakes, no anchors, no brakes that require contact with the road) Brakes must remain functional throughout the event to prevent disqualification.
  • COST OF BRAKES is exempted from the budgeted cost of building your car.
  • Each vehicle must be powered by gravity. No additional propulsion is permitted. This includes moveable weights, batteries, wind, solar, giant rubber bands, rocket engines and anything else that the judges determine to be too sneaky!
  • The vehicle may be no wider than 5 feet, no longer than 12 feet, and no taller than 8 feet.
  • Each vehicle must have an audible horn/bell.
  • Each vehicle must be equipped with large eyebolts in the front and rear of the vehicle. These will be used to transport the vehicles back up the hill to the start of the race course. Vehicle must be constructed in a manner to allow multiple vehicles to be towed in a line (daisy chain) from these hooks, and for a Jeep to tow the vehicles back up the hill via rope and carabiner.
  • Each driver is required to wear a helmet that is secured to their head by a strap. At a minimum, helmets must meet bicycle helmet standards. Full-face helmets are highly recommended. Closed toed shoes and other protective gear are recommended.
  • Each vehicle’s number must be displayed in a large and prominent fashion on the front and sides of the vehicle. Numbers must be clearly visible to the timing judges. Numbers will be assigned.
  • The cost to build each vehicle may not exceed $500. Please be creative. If you want to spend more…just make a cash donation to the Park Project if it makes you feel better!
  • Teams choosing to enter a vehicle from a prior year must stay within this total budget.
  • No vehicle shall be allowed to enter for more than 3 consecutive years without major design changes (body styling), in an effort to continue to provide entertainment value for our spectators.
  • “Head First” driver/passenger positions will not be allowed, due to higher risk of injury.
  • All teams are required to assist with set-up, clean-up and race day operations. Duties will be assigned.
  • Cell phones, text messaging, and alcohol do not mix with driving, and will not be tolerated. Team members will not be allowed to consume alcohol until they have been eliminated from the event.
  • All drivers and team members must sign a liability form prior to racing. Failure to do so will result in immediate disqualification.
  • All drivers must be present with their vehicle on inspection day and prequalify to drive on race day. Failure to do so will result in immediate disqualification.
  • Team members are encouraged to dress in a manner that exudes team spirit and enthusiasm! Have fun building your car…and have fun entertaining the crowd!

ALL VEHICLES WILL BE INSPECTED PRIOR TO RACE DAY. TEAMS WILL BE REQUIRED TO ATTEND PRE-RACE SAFETY INSPECTION AND TESTING. A PERFORMANCE-BASED TEST OF STEERING, STOPPING AND TOWING WILL BE CONDUCTED APPROXIMATELY THREE WEEKS PRIOR TO THE RACE. VEHICLES MUST BE CONSTRUCTED IN A SAFE, WORKMAN-LIKE MANNER AND MUST BE ABLE TO WITHSTAND THE RIGORS OF MULTIPLE RACE HEATS. UNSAFE VEHICLES MAY BE DISQUALIFIED AT THE DISCRETION OF RACE OFFICIALS. ALL VEHICLES MUST BE TESTED AT RACE WEIGHT.

RULES ARE SUBJECT TO CHANGE AT THE DISCRETION OF THE RACE COMMITTEE

www.ncderby.com    email: ncderby@gmail.com          www.facebook.com/ncderby

Nevada City Adult Soapbox Derby: Registration

I HAVE READ THE RULES COMPLETELY AND UNDERSTAND AND AGREE TO THE REQUIREMENTS OF PARTICIPATING IN THE NEVADA CITY ADULT SOAPBOX DERBY.

Registration

Cost:               $200 (cash or check, payable to NC Chamber)

Details:           FIRST COME, FIRST SERVED FOR 2014 RACE

Registration for this year’s race will be FIRST COME, FIRST SERVED. Thirty (30) spots will be available, with the remaining spots being reserved for past winners and event organizers. A total of 42 teams will be racing on June 21st.

Applicants are not required to be present at the registration event. Payments and  application may be delivered in to the Nevada City Chamber of Commerce during normal business hours or delivered to Matteo’s Public on January 26th between 2pm and 5pm.